Privacy Policy for Clients
Information according to Art. 13 GDPR
This statement describes how apac tax consulting FlexCo, c/o SPACES Francis, Julius-Tandler-Platz 3, 9th floor, 1090 Vienna (“we”) process your personal data.
The statement is aimed at our current and former clients, interested parties, and potential future clients, as well as their respective shareholders, bodies, and other employees.
1. Purposes of Data Processing
We will process your personal data for the following purposes:
– to establish, manage, and execute the business relationship;
– to strengthen the existing client relationship or to build a new client relationship, including outreach to prospects, as well as providing information about current legal developments and our service offerings (marketing);
– in the event of a previous assignment for the internal organization and damage management of the law firm
and as instructed by the client;
– for payroll processing for clients (including monthly payroll, monthly and annual reporting to authorities, etc.);
– for financial and business bookkeeping for clients;
– to provide consulting and representation services in the area of tax law and economic affairs;
– for consulting and representation in contribution, insurance, and performance matters of social insurance,
– to represent before administrative courts and authorities and before legally recognized churches and religious communities in contribution matters and before all other administrative institutions and
– for other consulting as well as for undertaking fiduciary tasks and managing assets within the scope of § 2 WTBG 2017,
– and for any assigned task pursuant to § 2 WTBG 2017
– for general accounting (business bookkeeping) including payroll processing as well as for cost accounting (calculation), including consulting in these areas,
– for consulting and assistance in the field of accounting and financial reporting and for closing corporate books,
– for delivering all consulting services and activities related to operational accounting
– for consulting regarding the establishment and organization of an internal control system,
– for restructuring advice, especially for preparing restructuring reports, organizing restructuring plans, reviewing restructuring plans, and conducting control during the implementation of restructuring plans,
– for consulting and representation in foreign exchange matters (excluding representation before ordinary courts),
– for providing expert reports in the fields of bookkeeping and financial reporting as well as in areas where professional knowledge of accounting or business administration is required,
– for undertaking fiduciary tasks and managing assets excluding building management,
– for consulting on labor-related matters and
– to act as a mediator
As far as we collect your personal data from you directly, providing your data is generally voluntary. However, we may not be able to fulfill our assignment or do so only partially if you do not provide your personal data.
2. Legal Basis for Processing
If you are a prospect or potentially a future client, we will process your contact information for the purpose of direct marketing via electronic mail or telephone contact only with your consent in accordance with Article 6(1)(a) of the General Data Protection Regulation (“GDPR”).
If you are our client, we process your personal data because it is necessary to fulfill the contract we have entered into with you (Article 6(1)(b) GDPR).
Moreover, we process your personal data based on our overriding legitimate interest in achieving the purposes mentioned in point 1 (Article 6(1)(f) GDPR) and on the legal basis of the WTBG 2017 (Article 9(2)(g) GDPR).
3. Transmission of Your Personal Data
As far as is strictly necessary for the purposes mentioned in point 1, we will
transfer your personal data to the following recipients:
– IT service providers engaged by us as well as other service providers in connection with marketing activities,
– subcontractors engaged by us,
– government authorities, courts, and public law bodies,
– financial auditors for auditing purposes,
– insurance companies in connection with the conclusion of an insurance contract regarding benefits or in the event of an insurance claim (e.g. liability insurance),
– clients if it concerns data of shareholders, organs, and other employees of the respective client,
– cooperation partners and legal representatives engaged by us,
– other recipients specified by the client (e.g. group companies of the client),
– additionally, in the case of personal data of employees of our clients in the area of payroll accounting:
– creditors of the employee as well as others involved in any related legal proceedings, also in the case of voluntary salary assignments for due claims,
– organs of employee and legal interest representation,
– insurance institutions within the framework of an existing group or individual insurance as well as employee provision funds (MVK),
– banks involved in the payment to the employee or third parties,
– company physicians and pension funds,
– co-insured and
– additionally, in the area of financial and business accounting for clients:
– debt collection agencies for debt recovery,
– banks on behalf of the client,
– factoring companies, assignees, and leasing companies.
Some of the recipients mentioned above may be located outside of Austria or process your personal data outside of Austria. The data protection level in other countries may not correspond to that of Austria. Therefore, we take measures to ensure that all recipients provide an adequate level of data protection. For this purpose, we conclude standard contractual clauses (2010/87/EC and/or 2004/915/EC). These are available upon request (see point 6).
4. Retention Period
We will retain your personal data primarily until the end of the business relationship in the context of which we collected your data or until the expiration of applicable statutory limitation and retention periods; furthermore, until the resolution of any potential legal disputes in which the data may be needed as evidence. If you are a client, former client, prospective client, or a contact person associated with any of the aforementioned, we will store your personal data for marketing purposes until you object or revoke your consent, provided that the marketing measure is based on your consent.
5. Your Rights Related to Personal Data
You are entitled, among other things, (i) to verify whether and which personal data we process about you and to obtain copies of such data, (ii) to request the correction, completion, or deletion of your personal data, as long as they are incorrect or not processed in compliance with the law, (iii) to request that we restrict the processing of your personal data, (iv) to object to the processing of your personal data under certain circumstances or to withdraw any previously given consent for processing, where a withdrawal does not affect the lawfulness of processing based on consent before withdrawal, (v) to request data portability, as long as you are our client, (vi) to know the identity of third parties to whom your personal data are transferred, and (vii) to file a complaint with the data protection authority.
6. Our Contact Information
If you have any questions regarding this statement or would like to submit requests, please contact us:
apac steuerberatung FlexCo
c/o SPACES Francis
Julius-Tandler-Platz 3, 9th floor
A – 1090 Vienna